Presenting behind closed doors

During the summer of 2017, I started creating infographics for some of my blogs.

Working from home because of the COVID-19 lockdown, hopping from one web meeting to another, I remembered an old post I have written, “Your audience may be virtual”.

And, then I spent a few hours creating a new visual with tips for presenting at a webcast or a webinar. Here’s the result. I hope it will help you deliver your message more effective from behind closed doors.

Virtual audience infographic L2

You may download the file through the download tab on top of this page.

Your audience may be virtual

Presenting to a remote audience – on a webcast or a webinar – is fundamentally different from speaking to people who are physically in front of you. Since you don’t have eye contact with real humans, the visuals you show, the words you speak, and the tone of your voice are the only means to connect with them.

empty_room

Your listeners may be virtual, but your presentation is not! Here are some tips and tricks to help you prepare and deliver a remote presentation to a virtual audience:

  • First of all, find yourself a quiet and ‘private’ space to present from. Make sure you won’t be distracted by others. If people in the audience are noisy, do not hesitate to mute them (most conferencing tools have an easy-to-use function to do this). But be also conscious of your own background noise. Put your mobile phone into silent mode – and when presenting from home, do this as well with your dog, your children and the doorbell.
  • Don’t read your slides or your presenter’s notes out loud. Speak in the same way you would do in live presentation. Imagine yourself in a fully packed meeting room or auditorium, and talk to the (imaginary) people instead of to your phone or PC. Overall I am an enthusiastic speaker, but when I have to deliver a remote presentation I try to appear even more enthusiastic than usual, to compensate for the lack of body language and non-verbal communication.
  • Presenting from your couch is certainly not a good idea. If you want to create impact, get up, walk around, smile, make gestures, … (even when you’re not talking to a webcam.) These physical actions will translate into a more natural voice pace and pitch. This is why putting on a wireless headset is better than talking to an office phone, as it allows you to move around freely. Speak slowly and clearly enough that also people listening over a bad connection can follow. Vary voice tone to keep your audience attentive..
  • Use many visuals (but avoid photos), and change slides more often than you would do during a face-to-face presentation. This keeps your listeners attentive, and prevents them from surfing the web or checking email (don’t forget that they’re likely behind a PC, tablet or smartphone too.)
  • Don’t put too much text on your slides either, as this may invite your remote audience to read them instead of paying attention to your words (or even worse: download the presentation afterwards, and don’t listen to you at all…). Also, try to interact often with your audience. Polling, a function provided by most web platforms, is an effective way to keep people involved. Use chatrooms, raise your hands feature, etc.
  • While preparing your presentation, plan a few questions in advance to be asked by your audience. Actually, if you forgot to mention something, or want to add specific details at the end of your presentation, you can always say that “a question came in via email or chat” (even if it didn’t…)
  • And finally, reserve some time prior to your presentation to practice your content, dry-run and get familiar with the web conferencing platform. Make sure you can concentrate on your speech, and won’t get trapped by technology. What works well in PowerPoint (e.g. builds and animations) may not work in a web-hosted tool.

I have also created an infographic that summarizes this post. You may download the file through the download tab on top of this page.

Virtual audience infographic L2