Friends and foes

In last week’s post I talked about using a power quadrant  to assess the authority of your listeners vs. the decision power they effectively have.

Unfortunately, getting decisions made is not only about bringing the people with authority and power on the same page. Some of the members of your audience may have (often unspoken) reasons to support or to thwart you, or may even have the intention to hijack your presentation.

This is where crafting an influencer quadrant often turns out useful.

influencer_quadrant

It allows you to proactively identify potential advocates and opponents in the audience, and adapt your attitude, behavior and content accordingly.

  • Friends: in an ideal world (which unfortunately does not exist) the room in front of you is filled only with men and women that like or respect you, your products or your company. Give them the opportunity to express their opinion and contribute to a constructive conversation.
  • There may be adversaries present too. People who had a bad experience with your company or your products or have been charmed by a competitor. Always be respectful and try to convince them with arguments –hoping they will change their mind.
  • Having allies in the audience is even better than having friends. As they combine a positive stance with influencing or decision power, get them involved into the discussion and let them help to prevail upon the others.
  • Unfortunately, sometimes there is also this one Annoyer in the room whose intention is to spoil the meeting or hijack your presentation. Even if he is nothing but a pain in the… (fill in your favorite three or four-letter word): stay polite. Block him off when you can, but make sure that you don’t lose the support of the other people.

As a conclusion, it’s always good to think about which and why people in the room may be prejudiced, either in a positive or negative way. So make sure you know who are the friends and who are the foes, and deal with them appropriately.

To whom it should concern

“Designing a presentation without an audience in mind is like writing a love letter and addressing it ‘to whom it may concern'” – Ken Haemer, former AT&T presentation research manager

Did you ever wonder why the people in the auditorium or meeting room came in to listen to your presentation?

In fact, you should ask yourself that simple question each time again. Because each audience –or even each single member of that audience– may have different and personal reasons for attending:

  • “Learn something.”  As you, the guy in the front, are assumed to be an expert in your domain.
  • “Get the necessary foundation for making a business decision.”
  • “Obtain confirmation or recognition from managers or peers in the same room.”
  • “Meet with other people in the industry.”  At public conferences and seminars.
  • “Be entertained – and enjoy a networking cocktail at the end of the day.”  Also often the case at public events.
  • None of the above. Some people may just “feel obliged to attend.”

As such, it’s extremely important that you have a good knowledge of who is your audience to tailor your presentation to their specific knowledge, needs and expectations.

In many cases the persons that demand most of your attention or ask many questions are not the ones that are taking the (business) decisions at the end of the day. Power mapping techniques, like drawing a power quadrant, often lead you to a better identification and understanding of the key players in the room.

A power quadrant assesses the (e.g. technical or financial) authority or expertise of your listeners vs. the effective decision or execution power they have. A well prepared presenter knows to which category the people in front of him/her belong, and how to deal with the different roles they play.

  • Influencers are experts in an advisory role, but don’t have clear decision power. Provide them with the arguments to convince their managers. Go through the details and help them score.
  • In many cases, controllers have a final word. As they often don’t have the expertise to grasp all the details of your presentation, just make sure that you win their confidence, trust and support.
  • Deciders are the ones who have both the knowledge and the power to close the meeting with a clear “go” or “nogo”.  Give them all necessary elements for making a decision –here and now!
  • And finally, there are also non-contributing spectators. There is no need to pay special attention to them. Just help them make it through the day.

In a next blog post, I will tell more about another table to draw: the influencer quadrant. It can be used to identify supporters and opponents in the audience, and to help you make or keep them happy.

There’s some good advice for those in front of the speaker desk too: