Please don’t be long, please don’t you be very long

The former Cuban leader Fidel Castro, who is famous for delivering long-winded speeches, once addressed the 1986 communist party congress in Havana for 7 hours and 10 minutes.

fidel_castro Photo (CC) BY-SA 2.0 by Marcelo Montecino

And still, El Comandante’s listenership may have called itself lucky, because PowerPoint was only launched officially in May 1990. By extrapolating the slideware generating habits of some of my colleagues at work, I estimate that El Caballo’s oration might have been good for, say, 750 slides. As some sources claim that you need at least one hour of preparation time for each minute of presentation (which IMHO sounds a bit overdone,) this would have taken El Jefe Maximo a mere 430 hours (or almost 54 working days) of crafting. Maybe in Cuba, time isn’t (or wasn’t) money at all?

Your audience may be spending valuable time and money to attend a presentation too. Don’t waste it. No single presentation should take longer than necessary.

So, how long should the ideal slideshow take? There’s actually a very simple prescription for that, formulated by author and Canva evangelist Guy Kawasaki (about whom I have already written in my “Four storytellers about storytelling” post,) who called it the “The 10/20/30 Rule of PowerPoint”:

A PowerPoint presentation should have ten slides, last no more than twenty minutes, and contain no font smaller than thirty points.

And if the time slot that has been reserved for you happens to be longer or shorter than these 20 minutes, here’s another easy-to-use formula for calculating the number of visuals you can afford:

nbr_slides_calculator

Always begin by deducting 1/5th from your speaking time, and reserve it for questions and answers. Then — assuming that the average presenter spends between 2 and 3 minutes per slide — divide the remaining minutes by 2 and by 3. The results of this simple calculation will give you an upper and lower limit for the number of visuals you can comfortably run through.

More reading:

Four storytellers about storytelling

I have been blogging about storytelling in business for the past two years and written more than 80 posts about the topic. If you still wonder what storytelling is all about, and why it’s so important in today’s business environment, then listen (or read) what these respected entrepreneurs, businessmen and storytellers are saying about it.

richard_branson

Richard Branson (@richardbranson), founder of the Virgin Group, is certainly one of today’s most influential thought leaders. With more than 4 million followers, he is the most-followed public figure on LinkedIn. His blog posts, opinion pieces and interviews are putting him in the spotlight as a great communicator, and an inspiring storyteller.

“Whatever you are trying to sell, storytelling is the most powerful thing you can do. Most of the best business ideas come from personal experiences.”  (from Jack Preston’s blog post about Virgin Media Pioneers’ Pitch to Rich competition)

“If you want to stand out from the crowd, give people a reason not to forget you.” (from Richard Branson’s blog post on virgin.com)

“What I soon learned was that practice made all the difference. The more prepared I was, the less I stammered and stumbled. Good speakers aren’t just talented or lucky ̶ they work hard.” (from an interview with Richard Branson in Entrepreneur magazine)

gary_vaynerchuk

With “only” 218,326 Linked followers, Gary Vaynerchuk (@garyvee) is a little less known –which doen’t mean less talented– storyteller. A Belarus-born author, investor, and founder of VaynerMedia – and a famous wine connoisseur.

“No matter what you do, no matter what your profession is, our job is always and forever to tell our story. And that is never going to change. The way you make real money, the way you make real impact, the way things get changed is by great storytelling. It’s always been that way, and it always will be that way. Because we’re f***ing human beings, and that’s what we like.” (from a 99U presentation by Gary Vee)

“My ability to tell a better story than my competitors became the reason we had a successful company.” (from an Entrepreneur video in which Vaynerchuk tells about his wine business)

guy_kawasaki

Also Guy Kawasaki (@guykawasaki), author, entrepreneur and former chief evangelist at Apple, stresses the importance of storytelling in his talks and writing. I am a big fan of Guy’s book “Enchantment: The Art of Changing Hearts, Minds, and Actions”, about influencing people and delivering a powerful brand experience.

“You need to tell a story. Most people, particularly ad technology, are horrible at telling stories. You need to tell a story. Why did you start eBay? Why did you start Google? Why did you start Apple?” (Guy Kawasaki in a presentation at Stanford University)

“The art of branding requires creating something contagious that infects people with enthusiasm, making it easy for them to try it, asking them for help in spreading the word, and building the community around it.” (from “The Art of the Start” by Guy Kawasaki)

“Enchantment transforms situations and relationships. It converts hostility into civility. It changes skeptics and cynics into believers… When you enchant people, your goal is not to make money from them or to get them to do what you want, but to fill them with great delight.” (from an interview with Guy Kawasaki in Forbes magazine)

steve_jobs

And finally, there’s the obligatory Steve Jobs, founder and CEO of Apple Computer (and Guy Kawasaki’s ex-boss,) who I still consider the archetype of a born storyteller, storymaker and storydoer.

“We may have the best product, the highest quality, the most useful software etc.; if we present them in a slipshod manner, they will be perceived as slipshod; if we present them in a creative, professional manner, we will impute the desired qualities.” (from Walter Isaacson’s biography of Steve Jobs)

“People would confront a problem by creating a presentation. I wanted them to engage, to hash things out at the table, rather than show a bunch of slides. People who know what they’re talking about don’t need PowerPoint.” (from Walter Isaacson’s biography of Steve Jobs)

So this was my last blog post before summer holidays.Thank you for your readership, for following my blog, and for your comments and reactions. Let me close in beauty with a memorable video clip of the MacWorld 2008 keynote by the late Steve Jobs, in which he introduces a MacBook so thin that it even fitted inside a brown envelope…